Onboarding Software for Healthcare Staffing

Create a better onboarding experience for your healthcare talent – and for your team.

Man working happily on tablet with robot helps sort important data
Happy businessman holding laptop reviewing data on large computer monitor next to plant

Turn manual processes into automated processes to improve your candidate experience

Onboarding, Credentialing And Documentation Made Easy

When it comes to working with healthcare staffing agencies, one of the biggest complaints that candidates have is paperwork. If you are still using manual paper-based processes, you cost your team and your talent a great deal of time – and the longer your onboarding process takes, the greater the chances you could lose a talented candidate to a competitor.

Essium’s onboarding software, Xenqu, is designed to help healthcare staffing companies streamline the complex process of onboarding and credentialing healthcare candidates. With Xenqu, you can turn manual processes into automated processes, collect documentation electronically, improve compliance and transform your candidate experience.

How We Help Improve Your Processes

Offers And Agreements
  • Document merging technology generates even complex offer letters and agreements
  • Route different approvals/signatures to clients, suppliers, and recruiters
  • Create custom notifications, set reminders, and expire unsigned offers
Multiple Job Configuration
  • Configure different requirements by client, job, and location
  • Automatically identify deficiencies and request remediation
  • Define rules for new hires, rehires, and redeployments
Remote I-9/E-Verify
  • Fully compliant for electronic Form I-9
  • Automated remote agent nomination, approval, and assignment
  • Native E-Verify integration with built-in TNC resolution tracking
  • Expiring document tracking for required Section 3 recertifications
Federal, State And Local Forms
  • Allow automation to select form and postings based on worksite and residence
  • All content is reviewed and updated quarterly
  • Search our libraries to manually add special exemption forms as needed
Background Checks
  • Manage third-party and internal screening processes in one central location
  • Configure requirements by client, job, and location to ensure compliance
  • Library of authorizations, candidate profile forms, and results-capture items
Health/Immunizations Tracking
  • Track TB screening, immunization records and declinations, and any other health screening requirement
  • Configure rules by client, job, and location
  • Set maximum age before start date to assure compliance across all assignments
  • Use our library of content or swap in client/MSP versions as necessary
Training And Assessments
  • Add existing SCORM, static, and video content
  • Require completion and record time spent reviewing
  • Build lists of questions with randomized multiple-choice answers
  • Set time limits and minimum scores on each test
Document Expiration Management
  • Configure any item to expire based on dates collected in the file
  • Leverage preconfigured rules for common onboarding documents
  • Define notification alerts at specific intervals via email or text
  • Connect scheduling tools to manage eligibility based on expiring documents
  • Employees can quickly upload new documentation via their mobile portal


Who We Help

MedPro Healthcare Staffing
We have been very happy with Essium! The Essium team has been great. When we have asked for something unforeseen the response has always been, ‘Hey, no problem.’ The Essium team is super flexible and a pleasure to work with; we are looking forward to a long relationship.


Fred Jeffrey, CIO, MedPro

We have gained efficiency across the board, the integrations within Xenqu have created so much automation, and in return, it has dramatically reduced our administrative workload.


Deborah Levine, Senior Director of Administrative Operations, MADICORP

I-9 compliance is a big risk for our business, and the software is one of the few on the market that mirrors the I-9 form exactly and adheres to E-Verify requirements.


Tracie Tyte, Sr. Operations Manager, Akkodis

Our experience with Essium and the Xenqu platform has been stellar from day one. The team is there to help every step of the way – from a seamless implementation to the “hyper support” phase after go-live to the ongoing customer service – they go above and beyond! The ease of onboarding is head and shoulders above any platform we used previously, increasing efficiency for my Operations Team and really making us shine where it counts: with our employees.

Talent Groups

Melissa Hunter, Director of Operations, Talent Groups

Ready to take your onboarding to the next level?

Check out our eBook to learn how!